Privacy Policy
1. External Links
This website may contain links to other websites for your convenience and to provide further information. However, once you have used these links to leave our site, please note that we do not have control over the other websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting such sites. These sites are not governed by this privacy policy. We recommend that you exercise caution and review the privacy policy applicable to the website in question.
2. Email Privacy
FenCity Fencing Club will not intentionally share the contents of your emails with any third party. However, due to the nature of electronic communications, we cannot guarantee that the contents of your email will remain confidential or that they will not become known or accessible to third parties.
3. Confidential Information
If you choose to provide any confidential information, you do so at your own risk. While Fencity Fencing Club will take reasonable steps to protect your information, we cannot guarantee its security.
4. Consent and Opting Out
If you have previously consented to us using your personal information for updates or promotions, you may withdraw your consent at any time. You can do this by contacting us in writing or via email.
5. Third-Party Disclosure
Fencity Fencing Club will not distribute, sell, or lease your personal information to third parties unless required by law or with your explicit consent. We may use your personal information to send you promotional material about third parties which we think you may find of interest, but only if you have informed us that you wish to receive such information.
6. Data Security
Fencity Fencing Club takes appropriate measures to secure the personal information we collect. These measures include physical, technical, and administrative safeguards to prevent unauthorised access, disclosure, alteration, or destruction of your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your data.
7. Cookies and Tracking Technologies
This website may use cookies and similar tracking technologies to enhance your experience and gather information about how you use the site. Cookies are small files stored on your device that help us analyse web traffic and improve the functionality of our website. You can choose to accept or decline cookies through your browser settings. However, disabling cookies may affect your ability to use certain features of the website.
8. Collection of Personal Information
Fencity Fencing Club may collect personal information when you use our website, register for our services, or communicate with us. This information may include your name, email address, contact information, and any other details you provide voluntarily. We only collect personal information that is necessary for providing our services and will handle it responsibly and in accordance with this privacy policy.
9. Access and Correction of Personal Information
You have the right to access, correct, or update the personal information we hold about you. If you believe any of the information we hold is incorrect or incomplete, please contact us, and we will promptly make the necessary changes.
10. Policy Changes
Fencity Fencing Club may update this privacy policy periodically by amending this page. We encourage you to check this page from time to time to ensure you are happy with any changes. Your continued use of our website after any changes are posted will be considered acceptance of those changes.
11. Retention of Data
Fencity Fencing Club will retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. When your personal information is no longer required, we will securely delete or anonymise it.
12. Children’s Privacy
This website and services are not intended for individuals under the age of 13. We do not knowingly collect or solicit personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take steps to delete that information as soon as possible.
13. Contact Information
If you have any questions or concerns regarding this privacy policy or the practices of this website, please contact us directly at:
fencityfencing@gmail.com
14. Membership and Event Information
When you register for membership or sign up for fencing events, we collect personal information such as your name, contact details. This information is necessary for processing your membership, communicating event details, and ensuring safety during fencing activities.
We may also collect health-related data, such as any medical conditions or physical limitations that could affect your participation in club activities. This information is collected voluntarily and will only be used for the purposes of your participation in club events. By providing this information, you consent to its use in line with our privacy policy.
15. Video and Photography Consent
During fencing events and training sessions, we may take photographs or video recordings of participants. These media may be used for promotional purposes, social media, or club materials. By participating in club events, you provide consent for your image or likeness to be used in such materials. If you do not wish to be included in photographs or videos, please notify us in advance.
16. Minors and Parental Consent
If you are under 18, parental or guardian consent is required to participate in club activities. We will collect the personal information of both the minor and their guardian, ensuring that all legal responsibilities are met. Parents and guardians can review and update any information provided on behalf of the minor.
17. Use of Data for Club Activities
The personal information we collect from our members may be used to send important communications regarding your membership, training schedules, event registrations, and other club activities. We may also use your data to notify you about club news, special events, and relevant updates.
18. Third-Party Service Providers
Fencity Fencing Club may use third-party service providers to assist in managing our website, membership database, and event registration system. These third parties may have access to your personal information only as needed to perform their services on our behalf, and they are required to keep the information confidential and secure.
19. International Data Transfers
If we store or process your personal data outside of your country of residence (e.g., using a cloud service), we will take necessary steps to ensure that your personal information is handled in accordance with applicable privacy laws, including any required safeguards for international data transfers.
20. Your Rights and Control Over Your Data
As a member, you have certain rights over your personal information. These rights may include the right to access, update, or delete your data, as well as the right to object to or restrict certain processing activities. If you wish to exercise any of these rights, please contact us, and we will respond promptly.
21. Data Breach Notification
In the unlikely event of a data breach, Fencity Fencing Club will promptly notify affected individuals if their personal information is compromised. We will also notify the appropriate authorities, as required by applicable laws, to ensure that proper actions are taken to address the breach.